Duties of the Secretary

This web page is under construction.

Record details of club meetings

  • Members and guests in attendance
  • Presiding officer
  • Speaker and subject
  • Committee reports (written and oral)
  • Announcements
  • Any motions that were made and voted upon
  • Audio recording of meeting (optional)

Maintain important club documentation

  • PARA by-laws
  • Roster of all PARA members, including personal interests, service project interests, and committee interests
  • Inventory of all PARA assets
  • List of committee chairs and members
  • Collected committee reports from committee chairs
  • Minutes of regular PARA meetings
  • Copies of current and past PARA publications

Yearly Legal Tasks

Due DateFormAgency
April 30PA Form DSCB:15-5110
Annual Statement – Nonprofit Corporation
PA Department of State
Bureau of Corporations and Charitable Organizations
Nov 11 1PA Form BCO-10
Charitable Organization Registration Statement
PA Department of State
Bureau of Corporations and Charitable Organizations
May 15 2IRS Form 990
Return of Organization Exempt from Income Tax
US Department of Treasury
Internal Revenue Service
Every 5 years 3PA Form REV-72
Application for Sales Tax Exemption
PA Department of Revenue

1 Due on the 315th day of the club’s fiscal year which begins Jan 1.

2 Due 4-1/2 months after the end of the fiscal year.

3 About 2 months before our sales tax exemption expires, the PA Dept. of Revenue will send a renewal packet.